Move from supplier request to received stock with control.
Centralize vendors, purchase orders, expected quantities, goods receiving, and stock intake. Your team can see what was ordered, what arrived, and what is now available to sell. End the cycle of lost supplier emails and unrecorded deliveries.
A workflow your team can follow.
Step by step — exactly what happens inside Purchase Orders & GRN.
Choose a vendor
Start from the supplier record and its purchasing context. All vendor history is in one place.
Create the PO
Add products, quantities, costs, and expected delivery details. Issue the PO to the supplier.
Receive goods
Confirm delivered quantities with a Goods Received Note. Log any discrepancies on arrival.
Update stock
Accepted goods become available in the inventory ledger automatically after the GRN is confirmed.
Tools that move the operation forward.
Every capability inside Purchase Orders & GRN is designed to save time and keep your business accurate.
Vendor directory
Maintain a supplier directory with contact info, payment terms, and purchase history.
Purchase order creation
Create formal POs with product lines, quantities, unit costs, and expected delivery dates.
Goods Received Note (GRN)
Record what actually arrived against what was ordered with a formal GRN workflow.
Automatic stock intake
Accepted GRN quantities are added directly to the inventory ledger — no manual entry needed.
Cost tracking per PO
Track unit costs and total PO value for supplier payable visibility.
Purchase history per vendor
Review all POs and GRNs raised against a supplier over time.
Discrepancy handling
Log quantity or product discrepancies between what was ordered and what arrived.
Inventory integration
POs and GRNs are linked directly to product and inventory records for a clean audit trail.
Retail businesses using Purchase Orders & GRN.
"Seasonal restock without the chaos"
Women's fashion boutique, MumbaiThree weeks before a festival season, the buyer raises POs to 4 suppliers for 120 product lines. Each PO is tracked by status. When deliveries arrive across 3 days, staff record GRNs against each PO. The items become available for sale immediately. The buyer reviews what has arrived and what is still pending from one screen.
"Catching a short delivery"
Electronics accessories distributor, DelhiA supplier delivered 85 units of a phone case instead of the 100 ordered. The receiving staff logged a GRN with the actual quantity and flagged the discrepancy. The system updated inventory with 85 units and retained the record of the 15-unit shortfall for supplier follow-up.
Built to work with the rest of Control Stack.
Purchase Orders & GRN shares live data with these modules.
Useful for
Manual vs. Purchase Orders & GRN.
See exactly what changes when you replace manual processes with a connected system.
Questions about Purchase Orders & GRN.
The received quantities from the GRN are recorded and automatically increase available inventory for those products.
Yes. Vendors are managed as separate records with their own contact info, payment terms, and purchase history.
Yes. Goods receiving is designed to feed the inventory ledger directly. Confirmed GRN quantities update stock immediately.
Yes. Purchase orders have statuses that reflect what is pending, partially received, or fully received.
Yes. Unit costs can be recorded in PO line items to support supplier payable tracking and cost visibility.
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Start with purchase orders & grn and connect the rest as your business grows.